Use the calendar

The Calendar shows your posts and your posting slots day by day. Open it from the sidebar: Content > Calendar. Times are in your workspace timezone, named under the Content Calendar title even before you connect a channel. Admins set that zone on Strategy > Markets; for them, the zone name links there. Posting schedule, at the top right, opens your posting slots, and names the zone too.

Change what you see

Pick Day, 3 days, Week, or Month at the top right. If you haven't picked one, the calendar chooses by the space it has: a week on a wide screen, three days on a narrow one, and one day on a phone. Your pick is remembered on this browser.

Select the arrows to go back or forward by the length of the view, and Today to come back. In Month view the arrows move one calendar month.

Month shows the whole month in weeks that start on Monday, with the days before the 1st and after the last day greyed out. Each day lists up to three posts by channel, time, and first line, and counts its empty slots as gaps, open, or passed. A busy day shows +2 more; select it, or the day's number, to open that day in Day view. On a phone, Month lists only the days that have a post or a slot.

Keyboard shortcuts work anywhere on the page, except while you're typing in a field:

Read a day

Each day lists its posts and empty slot positions in time order. A post card shows its channel, time, a status icon, the first line of the post, and a thumbnail when it has an image. Hover over the icon to see the status by name. Select a card to open the post. A dashed card is a post published outside Mark, marked with where it came from.

Green means live, blue means on its way, amber needs a person to act, red means it stopped, and grey means it's waiting.

An approved LinkedIn Article reads Publish by hand until its time and Publish now after it, with an amber bell. Mark doesn't post Articles; you copy one into LinkedIn and record its link. Hover over the status to see what to do, or see Publish LinkedIn Articles.

A posting slot is a day and a number of posts for a channel (see Set up posting slots). Any post on that channel that day takes one of the slot's posts, whatever its time. Each post the slot still has room for shows as an empty slot with its channel and the time a post placed there would get: the channel's posting time, plus 3 hours for each post already that day. Today, once that time has passed, it reads now: a post placed there goes out at the next minute. Each empty slot has one of three labels:

• Gap: the day is in the next 7 days and still has room.
• Open: the day is more than 7 days away.
• Passed: the day is over with the slot not full. A slot reads Passed only on a day before today.

A post shows as Off slot when its channel has no slot that day, or when the day already has as many posts as the slot allows.

Filter by channel and pillar

Pick one or more channels from All channels to show only their posts and slots. The list shows each channel's post count for the week. Next to it, pick a pillar to show only that pillar's posts, or No pillar for posts without one. The pillar filter hides posts only: every slot stays, and a slot filled by a hidden post still counts as filled. The filters work in every view and stay in the page's link, so a reload keeps them and you can share the filtered view. Clear filters removes both. When nothing matches, the calendar says so and offers Clear filters. On a phone, the filters open from the filter button at the top.

When posts in view need approval, a raised hand with their count sits next to the filters. Select it to show only those posts, and again to show everything.

To give a channel slots, or change or remove them, see Set up posting slots.

Fill a gap

A draft with no time isn't on the calendar, so you fill a slot from the slot itself. Select a Gap or Open slot. A list opens, titled with that day, like Fill Tue 20 Oct. It lists the channel's drafts and posts in review that don't have a time yet. Posts that already have a time, and approved posts, aren't in the list, so filling one slot never empties another. Move those by dragging their card or with Move to slot.

Type in the search box to narrow the list by the post's text. Select a post, or use the arrow keys and Enter, and Mark schedules it in the day's next free position: the channel's posting time plus 3 hours for each post already that day, in your workspace timezone, or the next minute once that time has passed today. The list closes and the post's card takes the slot.

Filling a slot never approves or publishes anything. A draft stays a draft with a time. A post in review stays in review on a new revision, still waiting on its reviewer with a raised hand. Send a draft for review from the post when it's ready.

If the channel has no unscheduled drafts or posts in review, the list says so and offers New channel post, which opens a new post with that channel picked. If someone else fills the day first, Mark shows "That day's posting slot is full." and the calendar refreshes.

To change the weekly slot itself, select Edit slot at the bottom of the list. The back arrow returns to the list. A Passed slot opens straight to its settings.

Move a post

A post can move to a slot with room on its own channel, today or later. Published posts, external posts, and posts with changes requested can't move.

To drag a post, grab its card and drop it on a slot that reads Drop here. Only the slots that can take it light up.

To move a post without dragging:

1. Open the … menu on the post card.
2. Under Move to slot, choose a slot. The list has only the slots in view that can take the post.

The calendar refreshes with the post in its new slot.

What moving does to review

If the post is a draft, it only gets the new time. Nothing else changes.

Any other post goes back to review with the new time. That includes posts that were already approved or scheduled, so someone has to approve it again before it can publish. For how review works, see Review and approval.

When a move is refused

If Mark can't make the move, the calendar shows why under the days:

• "Choose a slot on the same channel." A post can only move within its own channel.
• "Choose today or a later day." The slot's day is over.
• "That day's posting slot is full." The channel already has as many posts that day as the slot allows. Pick a different one.
• "Published posts are read-only." The post already went out, so it can't move. To fix its text, use Edit text on its review page (see Edit the text of a live post).
• "External posts are read-only." The post was published outside Mark.
• "This post changed. Refresh the calendar and try again." Someone else changed the post while you were moving it. Refresh the page and move it again.
• "That post or posting slot is no longer available." The post or the slot was deleted. Refresh the page.
• "Mark couldn't move that post. Try again." Something went wrong on our side, and we've been told.