Manage assets

Assets lists every file in your workspace: your uploads, URL imports, and files synced from Google Drive. Open it from the sidebar under Content > Library. The newest files are at the top, unless you're searching.

Upload files

1. Open Content > Library.
2. Drag images, video or PDFs onto the box that says Drop images, video or PDFs here, or click to choose files. Or select the box to pick files from your computer.

On a phone there's nothing to drag, so the page shows a Choose files to upload button instead. Tap it to pick photos or videos from your phone.

Upload several files at once, up to 400 MB each. Each file shows a progress bar while it uploads, and it appears at the top of the table when it's done. The box takes images, video and PDFs only. Other file types, such as Word or PowerPoint files, are skipped. A PDF attaches to LinkedIn posts only, as a document post.

An AI agent can also import an image, video or PDF from a public URL with add_asset. It lands here with the source URL import.

Read the table

Each row is one asset:

• A small preview. Images show a thumbnail. Video, audio, and documents show an icon for their kind. If an image preview can't load, the tile shows a crossed-out image icon instead of staying blank.
• Name: select it to open the asset's details.
• Source: Google Drive, Upload, or URL import.
• Drive path: the folder path in Google Drive, for synced files.
• Added: the date the asset came into Mark.

Search, filter, and page through assets

Use these together to narrow the list:

• Search: the Search assets box above the table, which shows Search by name or folder.
• Source: select the filter icon in the Source column heading and pick Google Drive, Upload, or URL import. The active source shows above the rows; remove it to see every source again.
• Kind: All, Images, Video, Audio, or Documents, above the table.

When there are more assets than fit on one page, select Older to go further back and Newer to come forward again. Paging keeps your filters. Changing a filter takes you back to the first page.

To see everything in one Google Drive folder and its subfolders, select that folder's name in the Drive path column. Select Clear folder to go back.

To pick any synced Google Drive folder without finding one of its files first, select Folders. It opens a tree of every Drive folder that holds at least one synced file. Select the arrow beside a folder to show its subfolders, then select a folder's name to see its files and the files in its subfolders. Your Source, Kind and search stay as they were. When a folder is open, the tree marks it the next time you select Folders. The button shows only when you have synced files from Google Drive folders.

Search by name or folder

1. Type part of the asset's name, or the name of any Google Drive folder it sits in, in the search box.
2. Press Enter.

The search matches a file's name or its Google Drive folders, never what's inside the file. It finds names that start with what you typed, names and folders that contain it, and close spellings too. Your Source and Kind filters still apply, and changing a filter keeps your search. The search term goes in the page address as q, so you can bookmark or share a search.

While a search is active, the table lists the best matches first instead of the newest, and Older and Newer don't show. There are no pages, only the top matches. If there are 50 or more, the page shows the first 50 and asks you to type more of the name.

When nothing matches

If a search finds nothing, the page says No assets match "…". with your search term in the quotes. Select Clear search to drop the term and keep your filters, or Clear filters to see everything again.

If you haven't searched and no assets match your filters, the page says No assets match these filters. Select Clear filters to reset them. That's different from an empty library, which says No assets yet and points you to Connections if you want to sync files from Google Drive.

See an asset's details

Select an asset's name in the table. The detail page shows a preview and the facts Mark stores about the file. A field only appears when it applies, so an upload has no Drive path and a document has no dimensions.

• Kind: image, video, audio, or document.
• MIME type: the file's format, for example image/png.
• Dimensions: width and height in pixels. Images show them. Video shows them when you uploaded it from the browser or synced it from Google Drive. Video added from a URL or by an AI assistant shows none, and so does an image added that way when Mark can't read its size from the file (HEIC, AVIF and TIFF, for example).
• Duration: for video and audio.
• Size
• Source
• Source URL: where Mark got the file, for URL imports and files synced from Google Drive.
• Drive path and Drive modified: for files synced from Google Drive.
• Added

Video and audio play in the preview. Nothing plays until you select play. If your browser can't play a file, such as an iPhone video in a format it doesn't support, the preview says "This file can't play here. Use Open file."

Select Open file to play or download the file in a new tab. Some files, such as video, audio, and large files, open through a link that only works for a short time. If you copy that link and open it later, it can stop working. Go back to the asset and select Open file again for a fresh one.

Below the details, Used in lists where the asset is used. If it is your brand logo, Brand logo comes first and opens your brand settings. Then come the posts that attach it, newest edit first, each with its channel, status, and the start of its text. A draft opens in the editor. Any other post, including one sent back for changes, opens its review page. Posts in every status count, including scheduled and published ones. A post that attached the asset in an earlier version but no longer does is not listed. Mark shows 20 posts and counts the rest. If nothing uses the asset, it says "No posts use this asset." This is the same check Mark runs before it lets you delete an asset.

Rename an asset

1. In the table, open the actions menu at the end of the asset's row.
2. Select Rename.
3. In Rename asset, type the new name and select Save.

Renaming changes the name in Mark only. The file itself doesn't change. If you clear the name and save, the dialog asks you to Enter a name.

Delete assets

To delete one asset:

1. Open the actions menu at the end of the asset's row.
2. Select Delete.
3. Confirm with Delete. The file is gone from Mark for good.

To delete several at once, select the checkbox on each row you want, or the checkbox in the header to select every asset on the page. A bar shows how many are selected. Select Delete in that bar, then confirm.

Mark won't delete an asset that's still in use:

• If the asset is the brand logo or is attached to posts, the dialog says it's in use and nothing is deleted. It lists the brand logo and up to three posts that use it, with each post's channel and status, and a count of any more.
• When you delete one asset and only posts in draft or changes requested use it, the dialog offers a button with the post count, such as Remove from 2 posts and delete or Remove from 1 post and delete. Select it to take the asset off those posts and delete it in one step.
• If it's the brand logo, or a post in any other status uses it, that button doesn't show. Other statuses include in review, approved, scheduled, and published. Select the brand logo or each listed post to open it, remove the asset there, then try again.
• If anything using the asset changed after you opened the dialog, it says Something changed since you opened this. Nothing was removed or deleted. Try again.
• In a bulk delete, assets in use and files synced from Google Drive are skipped, and the rest are deleted. The dialog then shows how many were deleted and why each skipped asset stayed.

Files synced from Google Drive

Mark can't rename or delete a synced file. Its actions menu says Synced from Google Drive. Rename or remove it in Drive. Make the change in Google Drive instead.

A file you delete or trash in Drive, or move out of the shared folder, leaves the Library on the next sync. So does every file in a folder you remove from Settings > Connections > Google Drive. Posts and the brand logo that already use it keep it, and a claim that cites a removed Google Doc keeps its source. If the file comes back to the shared folder, the next sync returns it to the Library. A sync that couldn't read every folder removes nothing. That includes a shared folder Mark can no longer open, for example one you stopped sharing: remove it from Google Drive in Connections to take its files out of the Library.

Files a sync skipped

Open Settings > Connections > Google Drive to see the last sync result: how many files were added, updated, unchanged, removed, and skipped. Each reason a file was skipped gets its own card with what to change:

• Drive shortcuts: Mark does not follow shortcuts. Move or copy the original files into the shared folder.
• Sheets, Slides, and Forms: Mark reads Google Docs, not these. Download them as PDF into the folder.
• Files over 400 MB: Mark does not import files this large.
• Files in the trash: restore the file in Drive.

A file that was already in the Library and is now skipped, for example one that grew past 400 MB, leaves the Library too.

The next sync picks up whatever you change.